Business English Blog

A Gandy Associates Perspective

It’s a Shared Commitment – Talk English Café

Posted by Jayne Edmonds on March 29, 2012

commitmentWhat ensures a corporate ESL program is successful?  The answer is commitment.

Success depends on commitment from three sources:

  • A company’s commitment to employee development and to creating an inclusive, welcoming workplace.
  • Employees’ commitment to self-improvement and to applying new skills.
  • A training provider’s commitment to offering specific, relevant and interesting programming that addresses identified needs.

Shared commitment has come together in the new Talk English Café program, offered by TD Bank in partnership with Workplace Communication Advantage (WCA), an initiative of ACCES Employment Services and Gandy Associates.

TD recognizes that employees’ English language skills are important for ensuring full participation at work and in the community. The company has demonstrated its commitment by supporting a weekly, one-hour, on-site training program for employees who speak English as their second language. The lunch-time program is offered at locations across the GTA where employees can easily attend, and where they can relax and improve their conversational skills. Supporting Talk English Café aligns the principle of welcoming diversity with the practical step of offering English communication training.

It takes energy to remember new phrases, sounds and grammatical patterns, and it takes courage to try new communication strategies, particularly in a professional setting. By regularly attending training during their lunch hour, TD employees have shown commitment to developing their English communication skills. They apply their learning in everyday interactions and, with time, report easier communication and better relationships with colleagues, managers and customers.

TD selected Workplace Communication Advantage to design and deliver Talk English Café because it’s a training provider with a proven track record of providing successful English communication courses. The idea is for participants to learn a language strategy during a lunch-hour session and be able to use it during an afternoon meeting or telephone call. Sessions target everyday workplace communication techniques such as asking for clarification, giving advice or extending a conversation. Practice centres on topics colleagues enjoy discussing, such as travel, workplace dilemmas, giving good customer service, and favourite books and movies.  In addition to increasing their fluency, participants improve their pronunciation, grammar and vocabulary with the guidance of an experienced instructor and through engaging in such activities as debates, role-plays and informal conversations with fellow participants.

This shared commitment to Talk English Café equips employees with bolstered confidence in their ability to communicate, and a feeling that TD cares about their professional development. In return, TD is rewarded with employees with increased abilities to participate and contribute to its continued success.

The results are in …Talk English Café is worth the commitment.

Jayne Edmonds is Program Director at Gandy Associates

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In a Nutshell

Posted by Rob Leonituk on March 27, 2012

In a NutshellPicture this: while on a coffee break at work, you and a colleague are discussing a movie.  Not having seen the movie, your colleague asks, “How was it?”  You would like to encourage your colleague to see it.  Your intention is to give a quick summary and perhaps a general opinion, but you suddenly find yourself describing the entire plot.  Before long, you realize that you have given away so many details that you’ve spoiled the ending.

Summaries should be short

Most speakers comprehend, at least conceptually, that a summary should be concise.  Despite this understanding, many find it hard to select what information to include.  At Gandy Associates, we help learners deconstruct a communication tactic, such as summarizing, into components, with a template.  This equips speakers with the ability to rebuild the language with their own words.

How was the movie?

Creating a template for the movie question is a great example.  To answer this question concisely, let’s include three pieces of information: one about the character(s), another about the setting, and the last about plot.

For example, the movie, The Iron Lady is about Margaret Thatcher, the former Prime Minister of the UK. The story is about how she controlled Britain in the 1980s.  That’s pretty good.  To make it better all we need to add is a lead expression to signpost our intention before our summary and a brief comment or opinion after our summary.  Lead expressions generally indicate the language that is to follow.  Good signposts that summarize include the following:

  • Essentially,
  • Basically,
  • To summarize,
  • In a nutshell

Finishing with a simple opinion indicates that the summary is over.

Here’s the final product:

In a nutshell, The Iron Lady is about Margaret Thatcher, the former Prime Minister of the UK. The story is about how she controlled Britain in the 1980s.  Meryl Streep was amazing as Thatcher and she even won an Academy Award.

Transition

Communication strategies like the one above are often explored during Gandy’s lunchtime conversation classes.  In each session, language patterns and communication tactics are examined and practised.  What makes the program successful?  Learners are encouraged to find ways to use what they have learned and practised in real workplace settings.  How amazing is this:

Basically, the project I’m working involves upgrading our office’s operating system from XP to Windows 7.  It should take about two weeks to ensure everything is working.  I don’t anticipate any major problems.

The components are all there: the signpost, the characters, the setting, the plot, and a comment.

Now…I haven’t been to the movies in a long time.  Do you  have a good one to recommend?  No spoiler please, just a summary!

Rob Leonituk facilitates business communication training in the greater Toronto area for Gandy Associates

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Business English Training Boosts Teamwork at Toromont

Posted by Debbie Rose on January 24, 2012

A famous saying in English affirms, “There are hundreds of languages in the world, but a smile speaks them all.”  Many newcomers to Canada are realizing that learning English is not just about vocabulary and grammar.

Ramil is a Customer Support Centre Coordinator at Toromont, a supplier of construction equipment, power, refrigeration and process systems.  His work involves coordinating all aspects of customer support including speaking with customers to assist them with any concerns or inquiries they might have. Sometimes communication has been a challenge as Ramil speaks English as second language.  He was unaware of how important it is to take the time to build good relationships with customers and team members and to adjust his communication according to the needs of his listeners.  In addition, not having full confidence in his ability to express himself in English, Ramil felt shy about speaking up in meetings and interacting with his colleagues.

Recently, Ramil completed Gandy’s Speaking Strategies course and he has noticed significant improvements in his communication at work.  “Speaking Strategies has helped improve my confidence in all aspects of my job responsibilities,” says Ramil.  Now he takes more time to analyze problems and find more effective solutions for his customers.  He is much more aware of the importance of enunciating his words clearly and he is participating more confidently in meetings.

Ultimately, for Ramil, the most important of all the changes he has experienced are the improved relationships he has developed with his co-workers. “Team work has improved…My coworkers notice that I connect with them more often…I am more conscious of a healthier work environment by engaging others in small talk and applying as much as possible everything I learned from the Speaking Strategies course.”

The Speaking Strategies training took place on-site at the company in weekly two-hour sessions.  Over the ten-week program, nine participants delved into ways to develop good relationships with customers and coworkers as well as ways to clearly organize and present their ideas.  When asked what he liked about the course Ramil said: “I love the interaction within the class.  It opened up a lot of realization in terms of understanding other cultural backgrounds … [The instructor] ensured that everybody participates.  Wrong grammar and pronunciation were caught and corrected on the spot in a very professional manner.”

Toromont’s Speaking Strategies participants are delighted with the feedback they are receiving from customers and colleagues.  Yi Wang shared the following: “Before I took this course I had less confidence in speaking English, particularly in public. Now I am getting better and have built the confidence to speak in English through the course… Some of my co-workers said that now I speak more slowly, clearly…”

Yi’s manager, Cecilia Levy, has also noticed a difference. “More than anything, besides what [Yi] has learned about the English language, is the confidence she feels.  She seems happier, more content; she has a certain glow because she feels she’s bettering herself.”

Toromont has demonstrated its commitment to developing its culturally diverse workforce by embracing Gandy’s Business English training as an integral part of employees’ development plan.  Both Yi and Ramil expressed appreciation toward their managers and Toromont for the opportunity and the support that was given to them through the Speaking Strategies course.  Yi believes that Toromont, in turn, will “benefit from the training”.

Debbie Rose facilitates business communication training in the greater Toronto area for Gandy Associates.

Posted in Communication Pointers, Gandy Perspective | 2 Comments »

Honing Virtual Facilitation Skills

Posted by Rob Leonituk on November 30, 2011

Centra - Smille and ClapFacilitating a virtual meeting or leading a training session online can be intimidating.  I certainly felt that way in the weeks preceding Gandy’s collaborative efforts with ACCES and RBC Royal Bank to design and implement an online corporate English language training course.  As designated trainer for this project, my primary task was to deliver the curriculum to a group of 12 participants virtually – something I had never tried before.  Below are some of the strategies I used to build my confidence and adapt my facilitation skills.  As you read the tactics, consider how you might apply the suggestions to your company’s online training.

Gain confidence by playing

If your company has, or is planning to use, a particular online meeting software platform, investigate the application.  Find out if you can download a trial version.  After downloading the software, start experimenting with all of the functionalities available.  By setting up mock meetings with colleagues, friends, and even family members, you can learn a lot about the limitations of the platform and hone your skills.  As these mock sessions are stress free, treat them as fun learning experiences.  Feedback from your volunteers is invaluable, so solicit suggestions and tips from your volunteers as you turn on/off webcams, open whiteboards, share documents etc.

Telegraph your intentions to avoid dead air

All business English training facilitators are multitasking in the classroom.  In addition to attempting to deliver the curriculum in a variety of stimulating ways, language trainers are modelling the language, listening for accuracy, providing feedback, answering questions, presenting new language, encouraging participation and adapting the lesson to suit the participants’ particular needs.  All of this can be done virtually too…with one adaptation: facilitators might find it beneficial to telegraph their intentions.

Telegraphing, or announcing, what is happening or what is about to happen will eliminate the eerie silence that often accompanies shifts from looking at a PowerPoint slide to creating break out rooms for participants to practise the communication tactic of the session.

In an in-person training session, participants can see the instructor stand up, walk over to a flipchart, or pick up a marker.  However, the virtual environment provides no such visual cues.  To overcome this, I found it useful to vocalize my intentions.  Here are some examples:

  • I’m opening up a new whiteboard. 
  • I’m setting up the break out rooms. 
  • I’m going to open a survey and when it opens I’d like you to read the question and select your answer.

Although the above tactic will increase teacher talk time, something normally shunned, the benefits of avoiding uncomfortable moments of dead air are far greater.

Engage participants with the technology

Multi-view webcams, VOIP microphones, chat capability, shared whiteboards, check marks to indicate a “yes” and “X” marks to indicate a “no”, pointers, drawing tools…and the list goes on.  For an instructor, using the technology is good. However, encouraging your participants to use it is even better.  Although certain functions are solely in the hands of the presenter, e.g., the microphones and webcams, participants become highly motivated when they are given face time and hands-on time.

Adapt your old ways to the new medium

Just because you are using something new doesn’t mean you have to abandon your old ways.  For an in-person session, I like to arrive early so I can set up the whiteboard and/or flipcharts.  For my virtual class, I do the same thing.  As for calling upon participants to provide input, I love when participants call on each other as opposed to relying on me to do it.  In person, I indicate with a gesture; in the online world, I provide the speaker with a visual cue such as drawing an arrow or highlighting another participant’s name.  Keep in mind that the participants are the same, the material is the same, YOU are the same…only the medium is new.

As a final note, remember that all learning is continuous.  I’m still learning by playing, streamlining my telegraphing language, utilizing the technological functions, and investigating how I can adapt some of my favourite in-person techniques to the virtual world.

Are you planning to host a meeting or conduct a training online?  How will you use these strategies to hone your skills?  Share your ideas by leaving a comment.

Rob Leonituk facilitates business communication training in the greater Toronto area for Gandy Associates.

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Virtual Classroom – Can it Work?

Posted by Teresa McGill on November 25, 2011

Can a virtual classroom work for English communication training?  That was our question when RBC Royal Bank suggested Gandy deliver a Talk English Café program online.  To be honest, we embarked on the project with an equal balance of anticipation and trepidation.  Lively interaction is crucial in Gandy’s business English training, and we just weren’t sure it could be accomplished online.

We explored this topic in some depth at last week’s conference of the Canadian Society for Training and Development (CSTD).  Gandy Associates co-presented with ACCES Employment and RBC on the success of the RBC-sponsored online Talk English Café.  We spoke of our dynamic partnership, which added Gandy Associates’ Business English expertise to an already successful alliance between RBC and ACCES Employment.

Our panel overviewed the 2010 pilot, a ten-week, 13-hour program involving a group of 12 participants and Gandy’s intrepid online facilitator, Rob Leonituk.  We described a rich array of learning activities involving webcams, slide shows, whiteboards, group discussions, virtual break-out rooms, and emoticons – yes, lots and lots of clapping hands, checkmarks and smiley faces!

We enumerated the challenges we overcame and expressed our appreciation to Donna Richardson and the RBC team, who mentored and supported us throughout the transition to an online environment.

Most importantly, we shared the vision that had inspired the curriculum. Drawing from ACCES’s success with community-based Talk English Café classes, Gandy had revamped the concept to suit an online environment and to reflect RBC’s corporate culture.  Donna asked that RBC themes be integrated into the curriculum, so Gandy gathered content on RBC core values, community involvement and work roles.

We connected these RBC themes with communication tactics such as expressing opinions and affirming others’ ideas and built in English language development for vocabulary, grammar and pronunciation.  We gave learners opportunities to practise their skills in work-related scenarios and teased out nuances of intercultural communication.

The result? A powerful and highly relevant program that participants thoroughly enjoyed in the virtual classroom and actually applied on the job.

Representatives from ACCES, Gandy and RBC attended the pilot’s final session when graduates shared their perspectives on the program.  We were  impressed by participants’ stories of improved interactions at work, and we were inspired by the confidence, fluency and company loyalty they had developed.  It was a meaningful moment that affirmed the value of the work we are doing.

So, our answer to those who question the effectiveness of virtual classroom learning?  The success of RBC’s online Talk English Café  proves it really does work!

Teresa McGill is president of Gandy Associates, leaders in business English training since 1984.

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